The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.
Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard
Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Thomas Paige, Director, Paul Colbeck, Water Superintendent, Jim Marter, Accounting Manager; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; and Paul Wasek, Williams; Mike Niederquell, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Gromaski moved to approve the minutes of the April 6, 2011 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
PUBLIC INPUT – NONE
Commissioner Rivard moved to approve and forward Contract to Wade-Trim Design Contract for signatures for North Union Road Improvements at a proposed cost of $59,185.78. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard
Commissioner Rivet moved to approve Agreement #3-2011-01, with Frankenlust Township for Delta Road. Project is estimated at $7,500.00. Township Share is $7,500.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Mr. Lillo presented a letter from Union Local #1096 requesting 10 hour days from May 2, 2011 through September 5, 2011. Commissioner Gromaski moved to approve. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski
Commissioner Rivard moved to award CMP bid to Premarc Corporation as primary vendor for all pipe and bands and Jensen Bridge as our vendor for metal end sections. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard
Commissioner Rivet moved to write off and turn over to the collection agency uncollected accounts receivables for Sarah Buffman in the amount of $299.89/$311.89, John Balenda II in the amount of $474.16/$493.13, Alyssa Bommarito in the amount of $1,200.02/$1,200.02. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Gromaski moved to receive a Royalty Revenue Report. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard
RESOLUTION – LOCAL BRIDGE PROGRAM PRIORITY LIST
Commissioner Gromaski offered the following resolution and moved for its adoption:
WHEREAS, the Board of County Road Commissioners, County of Bay, has reviewed the applications for Local Bridge funding of structures (bridges) in Bay County; and,
WHEREAS, The Board has ascertained that said structures are in critical need of improvement, from preventative maintenance to replacement, and are deemed most important to the area and the road system.
NOW THEREFORE BE IT RESOLVED, that the Board actively seeks Federal and State Local Bridge Program funding for the improvements listed below for the structures included in the following priority list. Also, the Board will commit the monetary, technical and administrative assistance necessary to oversee the design and construction of these projects.
1. Midland Road over Culver Creek – Rehabilitation
2. Old Beaver Road over the Kawkawlin River – Preventative Maintenance
Mackinaw Road over the Kawkawlin River – Preventative Maintenance
Wheeler Road over the Kawkawlin River – Preventative Maintenance
3. Seven Mile Road over Tebo Drain – Replace
4. Mackinaw Road over Johnson Drain – Replace
5. Erickson Road over the N. Br. Kawkawlin River – Replace
Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Gromaski moved to approve request for Steve Gray to attend MAPERS Spring 2011 conference on May 2nd & 3rd. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Rivet moved to approve payroll for the period of 3/26/11 through 4/8/11 in the amount of $117,394.30. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard
Commissioner Gromaski moved to approve bills in the amount of $524,734.91. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard
Commissioner Rivard moved to approve permits 11-045 through 11-055. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski
Engineer-Manager’s Report – Overtime report – Fringe benefit/ Administrative/ Overhead rate changes – 4/28 meeting set for BCBS rep to present changes in PPO plan at 1:00 for 1096 and SAPA – Discussed signal at Two Mile & Wilder and State Park Drive & Old Kawkawlin – Midland Road project scheduled to start 5/6/11 – 4/21/11 Blue Water Meeting.
There being no further business before the Board, Commissioner Gromaski moved to recess the meeting until the completion of the Bay County Department of Water and Sewer meeting. Motion was adopted on a roll call vote at 10:00 a.m.
Yeas: Gromaski, Rivard & Rivet
Commissioner Gromaski moved to return to the Road Department regular session and then move into executive session at 11:50 a.m. per Section 8 (c) of the Open Meetings Act to discuss the 1096 contract. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet
Commissioner Gromaski moved to reconvene to regular session at 1:05 p.m. Discussion was completed on the 1096 contract. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, May 4, 2011 at 9:00 a.m. Motion was adopted on a roll call vote at 1:06 p.m.
Yeas: Gromaski, Rivard & Rivet
Respectfully Submitted by: Approved by:
Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board