The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.
Roll Call: Richard Gromaski, Edward Rivet, & Michael Rivard
Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Thomas Paige, Director; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; and Paul Wasek, Williams; Mike Niederquell, Wade-Trim, Inc.; John Billette, Civil Engineering Consultants; Bill & Sarah Wesolek, representing Rueger Farms Subdivision; and Jackie McCarthy, Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Gromaski moved to approve the minutes of the August 10, 2011 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
PUBLIC INPUT – G. Brandt asked about temporary stop signs for Midland Road Project and subdivision road inspections.
D. Schabel commended BCRC for completion of Kinney Road Bridge.
G. Augustyniak – DNR call about road closure on Erickson.
Sarah & Bill Wesolek from Rueger Farm Subdivision (125 homes) requesting stop signs; many children in neighborhood.
Commissioner Rivet moved to approve Agreement #1-2011-01, with Bangor Township for seal blend. Building Better Local Roads is $5,000. Total Estimated Cost is $5,000.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard
Commissioner Gromaski moved to approve Agreement #R-2011-10, with McDowell Construction, L.L.C. for Chip Road Bridge. Total Estimated Cost is $14,500.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Rivet moved to authorize the Acceptance of Letter of Engagement for Medicare Modernization Act. Cost is to be split between the Road Commission and Dept. of Water and Sewer. The Chairman is authorized to sign. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard
Commissioner Gromaski moved to approve the change in office hours to continue being 7:00 a.m. – 3:30 p.m. all year round. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Rivet moved to approve a study for three-way stops at a minimum of two locations within the Rueger Farms Subdivision in Monitor Township and refer a decision to the next meeting. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard
Commissioner Gromaski moved to approve Agreement #6-2011-01, with Gibson & Mt. Forest Townships for Townline 17 Road pending the receipt of signatures from Mt. Forest. Gibson Township share is $4,250. Mt. Forest Township share is $4,250. Total Estimated Cost/BBLR Township Share is $8,500.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard
Commissioner Rivard moved to approve Agreement #6-2011-02, with Gibson Township for seal blend. Building Better Local Roads is $5,750. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski
Commissioner Rivet moved to approve Agreement #6-2011-03, with Gibson Township for aggregate. Building Better Local Roads is $17,875. Gibson Township Share is $20,000. Total Estimated Cost is $37,875.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard
Commissioner Gromaski moved to approve the release of the bond for DCM Construction, Inc. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Gromaski moved to approve payroll for the period of 7/30/11 through 08/12/11 in the amount of $121,028.22. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard
Commissioner Rivard moved to approve bills in the amount of $581,381.16. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski
Commissioner Gromaski moved to approve permits 11-195 through 11-220. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Engineer-Manager’s Report – Cash flow – Township agreement summary – MCRCSIP refund – Crime stoppers donation request – CRAM Southern Association is looking for Commissioners for open positions – Midland Road project status – Project design in process for Salzburg Road – Garfield Road bridge work – Killarney Beach Road work discussed.
PUBLIC INPUT – NONE
There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, September 7, 2011 at 9:00 a.m. Motion was adopted on a roll call vote at 10:00 a.m.:
Yeas: Rivet, Gromaski & Rivard
Respectfully Submitted by: Approved by:
Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board