The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Engineer-Manager, James Lillo.
Roll Call: Richard Gromaski, Edward Rivet & Mike Rivard
Also present were: Road Commission Representatives: Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Thomas Paige, Director, Paul Colbeck, Water Superintendent, Jim Marter, Accounting Manager; Supervisors – Terry Watson, Bangor; Ronald Campbell, Frankenlust; George Augustyniak, Fraser; Terry Spegel, Hampton; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; and Paul Wasek, Williams; Mike Niederquell, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.
The Pledge of Allegiance was recited.
Nominations were held for Chairman. Commissioner Rivard moved to appoint Gromaski as Chairman of the Board for 2011. Motion was adopted on a roll call vote:
Yeas: Rivet & Rivard
Abstain: Gromaski
Nominations were held for Vice-Chairman. Commissioner Gromaski moved to appoint Rivet as Vice-Chairman of the Board for 2011. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet
Abstain: Rivet
Commissioner Gromaski moved to approve the minutes of the December 29, 2010 meeting. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard
PUBLIC INPUT – D. Schabel questioned the due date for Township Agreements
Commissioner Rivet moved to approve the Monitoring and Closing for Scour Critical Bridges. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Gromaski moved to approve the Retroreflectivity Traffic Sign Compliance Plan. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski
Commissioner Rivet moved to advertise for a March 9, 2011 bid opening for the Annual Materials to be awarded on March 23, 2011. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard
Commissioner Rivet moved to receive an MTF History and Cash Balance Report. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard
Commissioner Rivard moved to receive a Royalty Revenue Report. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard
Mrs. McCarthy discussed receiving an engagement letter needing a signature from Stewart, Beauvais & Whipple to perform the audit for the year ending December 31, 2010. Chairman is authorized to sign for the Board. Commissioner Rivet moved to approve. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Gromaski moved to release a bond held for Team Elmer’s for permit #06-328. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski
Commissioner Rivet moved to appoint the Engineer-Manager as the Bay County Road Commission’s official voting member, an alternate to the Chairman of the Board, acting on behalf of the BCRC Board for 2011. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet
Commissioner Gromaski moved to approve payroll for the period of 12/18/10 through 12/31/10 in the amount of $174,208.72. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Rivet moved to approve bills in the amount of $59,732.73. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Rivard moved to approve permits 11-001 through 11-002. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski
Engineer-Manager’s Report – Township invoices status – Overtime report – Garfield Township ORV meeting on 1/10 attended by J. Lillo; they approved ordinance. They will have another millage election in May – Kinney Road Bridge will be delayed until 5/1/11 due to MDEQ ruling – Building Better Local Roads; discussed need for meeting and agreed to February 9 – Auditor Budget forecast is being utilized for negotiations – 2011 road projects – Costs being analyzed with higher unexpected costs for Beaver Road due to soil conditions and other roads needing work were discussed – Next Blue Water meeting is 1/27/11.
There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, January 26, 2011 at 9:00 a.m. Motion was adopted on a roll call vote at 10:00 a.m.
Yeas: Gromaski, Rivard & Rivet
Respectfully Submitted by: Approved by:
Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board