The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.
Roll Call: Richard Gromaski, Edward Rivet, & Michael Rivard
Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Thomas Paige, Director; and Bradd Makki, Water Superintendent; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; and Paul Wasek, Williams; Rob Green, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Gromaski moved to approve the minutes of the July 13, 2011 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
PUBLIC INPUT – G. Brandt – Questioned Bangor-Monitor Met. Water agreement.
D. Schabel – Expressed gratitude for progress on Kinney Road bridge project.
Commissioner Rivet moved to approve Agreement #5-2011-01, with Garfield Township for seal blend. Building Better Local Roads is $5,750. Total Estimated Cost is $5,750.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard
Commissioner Gromaski moved to approve Agreement #5-2011-02, with Garfield Township for various roads. Project is estimated at $40,700.00. Building Better Local Roads is $20,000. Total Estimated Cost is $20,700. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote: Yeas: Gromaski, Rivard & Rivet
Commissioner Rivard moved to approve Agreement #5-2011-03, with Garfield Township for aggregate. Total Estimated Cost is $39,938.25. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski
Commissioner Rivet moved to approve Agreement #10-2011-03, with Bangor-Monitor Metropolitan Water District for Midland Road. Total Estimated Cost is $46,349.33. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard
J. McCarthy discussed reasoning for change in banking for our five separate accounts. Signatures of authorized bank signers will be needed and requested in early August. Commissioner Rivet moved to approve the change to Independent Bank for all accounts by 9/1/11. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Gromaski moved to receive a Thank You from Bob Rau/Tim Banaszak from the Kawkawlin River Watershed Property Owners Association for picking up the debris from the 17th Annual River Clean-Up Day. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard
Commissioner Rivard moved to approve a proposal for Professional Services to complete design for rehabilitation of the Garfield Road Bridge over Waldo Drain, immediately north of Beaver Road. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski
Commissioner Gromaski moved to approve the 2011 Paving Program contract with Saginaw Asphalt Paving Company. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Gromaski moved to approve the appointment of Chris Ambrose as the new Garage Foreman. Rick Rinz was commended for providing advance notice of his retirement. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Gromaski moved to approve payroll for the period of 7/2/11 through 7/15/11 in the amount of $121,993.88. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Rivet moved to approve bills in the amount of $502,804.33. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard
Commissioner Gromaski moved to approve permits 11-162 through 11-179. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Rivet moved to approve a proposal for Professional Design Services to complete plans and bid for the Salzburg Road Improvements project in Monitor Township. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard
Engineer-Manager’s Report – Update of Township Agreement schedule – Midland Road project update – Kinney Road Bridge project status – 7/26/11 meeting with Indian Tribe leaders regarding possible future projects affecting roads – Status of safety grant due Friday for Beaver Road and grant for radios – Chip & seal work in Midland has begun.
Commissioner Gromaski moved to approve Letter of Agreement with SAPA which reduces the probationary period for new hires from 180 to 90 days for insurance benefits and holiday pay. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
PUBLIC INPUT – P. Wasek discussed increase in traffic and accidents on Garfield Road and need for third lane.
There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, August 10, 2011 at 9:00 a.m. Motion was adopted on a roll call vote at 10:20 a.m.:
Yeas: Gromaski, Rivard & Rivet
Respectfully Submitted by: Approved by:
Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board