WEDNESDAY, JUNE 11, 2014 ROAD REGULAR MEETING
The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.
Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard
Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Tom Kramer General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Supervisors, Chris Jankowski, IT Manager; Supervisors – Terry Watson, Bangor; Ronald Robbins, Beaver; Mark Galus, Fraser; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; and Paul Wasek, Williams; Rachel Phillips, Wade-Trim, Inc.; Mike Niederquell, Spicer Group; Mel McNally, Kawkawlin Township Trustee; and Danean Wright, Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Rivard moved to approve the minutes of the May 21, 2014 special meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard
Commissioner Gromaski moved to approve the minutes of the May 28, 2014 meeting. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski
PUBLIC INPUT – NONE
Commissioner Gromaski moved to approve Agreement #3-2014-01, with Frankenlust Township for seal blend. Project is estimated at $9,300.00. Total Estimated Cost is $9,300.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote: Yeas: Rivet, Rivard & Gromaski
Commissioner Rivet moved to approve Agreement #3-2014-02, with Frankenlust Township for various repairs. Project is estimated at $208,350.00. Building Better Local Roads is $20,000.00. Total Estimated Cost is $188,350.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet
Commissioner Rivard moved to approve Agreement #8-2014-02(REV), with Kawkawlin Township for various repairs. Project is estimated at $117,060.00. Building Better Local Roads is $20,000.00. Total Estimated Cost is $97,060.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard
Commissioner Rivet moved to approve Agreement #9-2014-01, with Merritt Township for various repairs. Project is estimated at $120,000.00. Building Better Local Roads is $20,000. Discretionary Fund is $11,500.00. Total Estimated Cost is $88,500.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard
Commissioner Gromaski moved to approve Agreement #9-2014-02, with Merritt Township for seal blend. Project is estimated at $18,600.00. Estimated Cost is $18,600.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote: Yeas: Rivet, Rivard & Gromaski
Commissioner Rivard moved to approve Agreement #12-2014-01, with Pinconning Township for seal blend. Project is estimated at $21,700.00. Estimated Cost is $21,700.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote: Yeas: Gromaski, Rivet & Rivard
Commissioner Rivet moved to approve Agreement #12-2014-02, with Pinconning Township for various repairs. Project is estimated at $132,008.00. Building Better Local Roads is $20,000.00. Total Estimated Cost is $112,008.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet
Commissioner Gromaski moved to receive a retirement letter from Luann O’Laughlin. She will retire on July 12, 2014 after 30 years of service. The Board noted appreciation for her service and dedication. Motion was approved on a roll call vote:
Yeas: Rivet, Rivard & Gromaski
Commissioner Rivet moved to approve the Act 51/Certification Map, Chairman is authorized to sign. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet
Commissioner Gromaski moved to approve and forward PSA Contract to Spicer Group for signatures for Garfield Road and Hotchkiss Road Safety Project Design Contract from Midland Road to ¼ mile north of North Union in Williams Township. Motion was adopted on a roll call vote: Yeas: Rivet, Rivard & Gromaski
Commissioner Rivet moved to approve and forward PSA Contract to Spicer Group for signatures for Garfield Road Reconstruction Project Design Contract from Midland Road to ¼ mile north of North Union in Williams Township. Motion was adopted on a roll call vote: Yeas: Rivard, Gromaski & Rivet
Commissioner Gromaski moved to approve Agreement #5-2014-01, with Garfield Township for seal blend. Project is estimated at $5,580.00. Discretionary is $5,580.00. Estimated Cost is $0.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski
Commissioner Rivard moved to approve Agreement #5-2014-02, with Garfield Township for various repairs. Project is estimated at $40,000.00. Building Better Local Roads is $20,000.00. Total Estimated Cost is $20,000.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard
Commissioner Rivet moved to approve Agreement #7-2014-02, with Hampton Township for seal blend. Project is estimated at $18,600.00. Estimated Cost is $18,600.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote: Yeas: Rivard, Gromaski & Rivet
Commissioner Rivard moved to approve to adopt the BCATS Local Funding Resolution. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard
Commissioner Gromaski moved to approve Bond Release #14587955 for Envirosolutions, Inc. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski
Commissioner Gromaski moved to approve payroll for the period of 5/17/14 through 5/30/14 in the amount of $111,754.98. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski
Commissioner Rivard moved to approve bills in the amount of $151,006.38. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard
Commissioner Rivet moved to approve permits 14-100 through 14-116. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet
Commissioner Gromaski moved to authorize to approve to open bids for paving June 25, 2014 at 9:15 a.m. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski
Commissioner Rivet moved to approve Agreement #1-2014-01, with Bangor Township for seal blend. Project is estimated at $6,200.00. Discretionary Funds is $6,200.00. Estimated Cost is $0.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet
Commissioner Gromaski moved to approve Agreement #8-2014-01, with Kawkawlin Township for seal blend. Project is estimated at $21,700.00. Estimated Cost is $21,700.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote: Yeas: Rivet, Rivard & Gromaski
Commissioner Rivard moved to approve Agreement #4-2014-01, with Fraser Township for seal blend. Project is estimated at $5,580.00. Estimated Cost is $5,580.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard
Commissioner Rivet moved to approve Agreement #4-2014-02, with Fraser Township for various repairs. Project is estimated at $88,360.00. Total Estimated Cost is $88,360.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet
Commissioner Gromaski moved to approve to help with Beach Wellness on June 21, 2014. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski
Engineer-Manager’s Report – CRASIF & MCRCSIP conference update, will decide prior to July 1, 2014 – Salzburg & Eleven Mile let on June 6th, Lee Wood received the project – 2014 Bridge Rehabilitation; pulling the projects and re-bidding for next year. We retain the Local Bridge Program funds for 2015 – North Union Road open to traffic on August 30, 2014 – Met with MDOT representatives on remaining budget – Discussed recently passed $400 million transportation bill passed by the State House – Double chip seals week of June 16th; single seals the week of July 4th – Open bids for paving June 25th.
PUBLIC INPUT – M. Galus questioned bidding two projects vs. one project.
There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, June 25, 2014 at 9:00 a.m. Motion was adopted on a roll call vote at 9:55 a.m.:
Yeas: Gromaski, Rivet & Rivard
Respectfully Submitted by: Approved by:
Danean Wright Richard S. Gromaski
Clerk of the Board Chairman of the Board