The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.
Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard
Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; and Jim Marter, Accounting Manager; Supervisors – George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Michael Haranda, Mt. Forest; Sharon Stalsberg, Pinconning; and Paul Wasek, Williams; Mike Niederquell, Wade-Trim, Inc.; Joe Bodreau; and Jackie McCarthy, Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Gromaski moved to approve the minutes of the May 30, 2012 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
PUBLIC INPUT – NONE
Commissioner Gromaski moved to approve and sign PSA for Flajole Road between Salzburg Road and US-10 with Soil & Materials Engineers Inc. Chairman and Clerk are authorized to sign. Motion was adopted on a roll vote:
Yeas: Gromaski, Rivard & Rivet
Bids were received and opened for Wilder Road at Two Mile Road Traffic Signal Modernization. Commissioner Gromaski moved to refer for review. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Gromaski moved to receive a retirement letter from Randy Frederick. He plans to retire before the end of his contract, and an exact date is yet to be determined. The Board noted appreciation for his service and dedication. Motion was approved on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Rivet moved to approve Agreement #12-2012-01, with Pinconning Township for various roads. Project is estimated at $117,305.00. Building Better Local Roads is $20,000. Township Share is $97,305.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard
The Engineer-Manager and Finance Director presented the 2011 Annual Report. Commissioner Gromaski moved to receive and distribute the report and put a link to the report on the website. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Gromaski moved to award bid and sign the Agreement for survey of Kinney and Wilder Road with Spicer Group, Inc. for $1,237. Chairman and Clerk are authorized to sign. Motion was adopted on a roll vote:
Yeas: Gromaski, Rivet & Rivard
Commissioner Rivard moved to award bid and sign the Agreement for base stabilization for Chip Road with Wadel Stabilization for $45,567. Full Board is authorized to sign. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski
Commissioner Rivard moved to approve appointing James Lillo, as voting delegate and Richard Gromaski as alternate voting delegate to the 2012 MCRCSIP Annual Meeting. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski
Commissioner Gromaski moved to approve payroll for the period of 5/19/12 through 6/1/12 in the amount of $122,434.70. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Rivet moved to approve bills in the amount of $425,319.37. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard
Commissioner Rivard moved to approve permits 12-146 through 12-150. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski
Engineer-Manager’s Report – Cash Flow projection – Credit card report – Salzburg Road project status – Summer projects – Beaver Road; received a safety grant of $489,000 for 2013 project – Williams Township TCO status – MDOT TSC open house today for M-84 project at Wisner Township Hall – Chip Seal project status – Seal blend is made and ready to be distributed.
Commissioner Gromaski moved to award bid for Sheet Pile for culvert repair. One bid was received from Crane Materials Inc. with various price options. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
PUBLIC INPUT – D. Bragiel commended staff for obtaining safety grant for Beaver Road Project.
D. Schabel commended staff for recent road repairs.
G. Brandt questioned status of traffic signs on Baxman Road.
P. Wasek – Discussed Lansing Township Day last week with highlights regarding roads.
There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, June 27, 2012 at 9:00 a.m. Motion was adopted on a roll call vote at 9:50 a.m.:
Yeas: Rivet, Gromaski & Rivard
Respectfully Submitted by: Approved by:
Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board