WEDNESDAY, JUNE 25, 2014 ROAD REGULAR MEETING
The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.
Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard
Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Cory Wale, Assistant Engineer; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Chris Jankowski, IT Manager; and Jim Marter, Accounting Manager; Supervisors – Terry Watson, Bangor; Ronald Robbins, Beaver; Mark Galus, Fraser; Laura Reynolds, Gibson; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; George Augustyniak, Fraser Township Trustee; Mel McNally, Kawkawlin Township Trustee; Bruce Weiss, Pyramid Paving; Mark Norton, Civil Engineering Consultants; Randy Oliver, JE Johnson; and Danean Wright, Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Gromaski moved to approve the minutes of the June 11, 2014 meeting. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski
PUBLIC INPUT – Randy Oliver, JE Johnson – TE Construction asked about ditching; Jim informed him that it was already going to be done.
Commissioner Gromaski moved to approve to sign contracts with Spicer approved at the last regular Board meeting. Board & Clerk are authorized to sign. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski
Bids were opened for County Wide Paving. Commissioner Gromaski moved to refer for review. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski
Commissioner Rivard moved to approve hiring Luann O’Laughlin as an on-call consultant after her retirement becomes effective. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard
Commissioner Rivet moved to approve Agreement #3-2014-03, with Frankenlust Township for Hotchkiss Road. Project is estimated at $37,628.00. Total Estimated Cost is $37,628.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet
Commissioner Gromaski moved to approve Agreement #13-2014-01, with Portsmouth Township for seal blend. Project is estimated at $12,400.00. Building Better Local Roads is $6,200.00. Estimated Cost is $6,200.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rvet, Rivard & Gromaski
Commissioner Rivard moved to approve Agreement #2-2014-01, with Beaver Township for seal blend. Project is estimated at $10,850.00. Estimated Cost is $10,850.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard
RESOLUTION – BEAVER ROAD DRAINAGE SYSTEM
Commissioner Gromaski offered the following resolution and moved for its adoption:
WHEREAS, The Bay County Road Commission (hereafter BCRC) has scheduled and budgeted for improvements to the Beaver Road Drainage System for completion during the 2014 construction season; and
WHEREAS, Beaver Road is a part of the Bay County Primary Road System which makes the BCRC responsible for its upkeep, including the roadway itself, shoulders, drainage (ditches), signing, pavement markings, guardrail and other items directly associated with the roadway or safety thereof; and,
WHEREAS, The drainage portion of this roadway has been an ongoing concern for many years, especially from the railroad tracks east to Beaver Road’s intersection with Euclid Avenue (M-247) which has been especially problematic; and,
WHEREAS, Contributing factors for the poor drainage include the need to remove sediment/soil/cattail build-up, reset driveway culverts that are at an improper elevation to allow water to flow efficiently to designated outlets and failed culverts that restrict storm and snow melt runoff; and,
WHEREAS, To complete drainage improvements for the entire two mile stretch at one time is too costly based on the BCRC current yearly budget allowance; and,
WHEREAS, The BCRC is planning to proceed to improve the drainage along Beaver Road in phases; and,
WHEREAS, The BCRC proposal is to remove and replace Owner’s driveway culvert, place the needed fill, restore the driving surface and place rock riprap or grass seed on the end slopes, conditioned upon the Owner agreeing to cover the cost of the new culvert and end sections at a cost to the Owner of $840 per driveway as opposed to an estimated $4000 to $5000 cost which it might conceivably cost the Owner to pay a contractor to remove and replace their driveway culvert;
NOW THEREFORE, BE IT RESOLVED:
1) That the Engineer-Manager, James C. Lillo, is hereby authorized to present the attached Agreement to each and every Owner along the Beaver Road Drainage System project which will allow the BCRC to remove and replace the Owner’s driveway culvert, place the needed fill, restore the driving surface and place rock riprap or grass seed on the end slopes for the sum of $840 per driveway.
2) That the Engineer-Manager, James C. Lillo, is hereby authorized to execute the attached Agreement with each and every Owner along the Beaver Road Drainage System who desires that the BCRC do the work above mentioned and who executes the attached Agreement without amendment thereto.
3) That all resolutions or parts of resolutions which are in conflict with this resolution be and hereby are repealed.
BE IT FURTHER RESOLVED THAT, the Chairman and Clerk are authorized to sign said contract for the Board.
Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski
Commissioner Rivet moved to approve the Commercial Drive Access Request for Woodhaven Senior Apartments in Monitor Township. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet
The Engineer-Manager and Finance Director presented the 2013 Annual Report. Commissioner Gromaski moved to receive and distribute the report and put a link to the report on the website. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski
Commissioner Rivard moved to approve Agreement #5-2014-03, with Garfield Township for various roads. Project is estimated at $44,000.00. Total Estimated Cost is $44,000.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard
Commissioner Gromaski moved to approve payroll for the period of 5/31/14 through 6/13/14 in the amount of $118,042.76. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski
Commissioner Rivard moved to approve bills in the amount of $532,792.80. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard
Commissioner Rivet moved to approve permits 14-117 through 14-130. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet
Commissioner Rivet moved to receive credit card report. Motion was adopted on a roll call vote: Yeas: Rivard, Gromaski & Rivet
Engineer-Manager’s Report – Townhall Meeting at Pinconning Library Thursday night at 6:30 p.m. – CRASIF & MCRCSIP Joint annual meeting on July 23 & 24 at Soaring Eagle Resort in Mt. Pleasant – Salzburg and 11 Mile Road, mid-July construction start, Lee Wood Contracting was awarded the project– North Union Road; few complaints, but project going well and work is on schedule – Blue Water meeting on July 17th at Franklin Inn.
PUBLIC INPUT – D. Bragiel questioned culvert.
There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, July 9, 2014 at 9:00 a.m. Motion was adopted on a roll call vote at 9:56 a.m.:
Yeas: Gromaski, Rivard & Rivet
Respectfully Submitted by: Approved by:
Danean Wright Richard S. Gromaski
Clerk of the Board Chairman of the Board