The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.
Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard
Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Thomas Paige, Director; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; David Schabel, Merritt; Gary Brandt, Monitor; and Paul Wasek, Williams; Dave Engelhardt, BCATS; and Jackie McCarthy, Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Gromaski moved to approve the minutes of the June 15, 2011 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
PUBLIC INPUT – G. Augustyniak questioned Prevo Rd. overpass status
Commissioner Rivet moved to approve BCATS Local Funding Resolution on an annual basis. Engineer Manager and Chairman are authorized to sign. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard
Commissioner Gromaski moved to approve to purchase two new pickup trucks from the state contract. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Rivet moved to approve a request from the Munger Volunteer Fireman Corp. for the use of a vibratory roller. A road commission employee will operate the equipment and insurance will be provided. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski
Commissioner Gromaski moved to approve Agreement #2-2011-01 revised, with Beaver Township for various repairs. Project is estimated at $386,635.00. Building Better Local Roads is $20,000. Total Estimated Cost is $366,635. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Rivet moved to approve Agreement #BC-2011-01, with City of Bay City for various repairs. Total Estimated Cost is $43,405.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard
Commissioner Gromaski moved to receive a thank you from Copoco Community Credit Union for helping make their 17th Annual Safety Day a huge success. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Rivard moved to approve Agreement #14-2011-03, with Williams Township for various repairs. Project is estimated at $8,100.00. Building Better Local Roads is $17,900. Total Estimated Cost is $26,000. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski
Commissioner Rivet moved to approve Agreement #11-2011-01, with Mt. Forest Township for aggregate. Project is estimated at $20,000.00. Building Better Local Roads is $20,000. Total Estimated Cost is $40,000. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Gromaski moved to approve request to advertise for 2011 County-Wide Paving. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard
Commissioner Gromaski moved to approve payroll for the period of 6/4/11 through 6/17/11 in the amount of $121,741.18. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Rivard moved to approve bills in the amount of $524,493.22. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski
Commissioner Rivet moved to approve permits 11-130 through 11-147. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard
Engineer-Manager’s Report – Midland Road project deposit – Budget projection update – 2011 Local Heavy Maintenance projects update – MTF status – Genesee County Road Commission meeting “Back to the Bricks” invitation – Midland Road project starting this week at west end – State Park Drive Bridge project final cost at $15,300 – Pavement markings will be starting on 7/11/11 – Status of Kinney Road Bridge – Remaining required salt purchase for 2011 has been ordered – Grant received for new signs – Traffic signal at State Park & Old Kawkawlin to be replaced – N. Union sanitary sewer emergency – Facebook page introduction.
Commissioner Gromaski moved to approve Agreement #10-2011-04, with Monitor Township for various repairs. Total Estimated Cost is $65,400. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski
PUBLIC INPUT – G. Brandt brought in piece of MDOT reflector that damaged a vehicle.
P. Wasek – 7/5/11 ground breaking ceremony for new State Police post in Williams Township.
There being no further business before the Board, Commissioner Gromaski moved to recess the meeting until the completion of the Bay County Department of Water and Sewer meeting. Motion was adopted on a roll call vote at 10:00 a.m.
Yeas: Gromaski, Rivard & Rivet
Commissioner Gromaski moved to return to the Road Department regular session and then move into executive session at 12:35 p.m. per Section 8 (c) of the Open Meetings Act to discuss management contracts. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard
Commissioner Rivet moved to accept the contract modifications made during closed session and change the benefits of the finance director and eligible commissioners to coincide with the SAPA group for health insurance and pension plan contributions beginning 7/1/11. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet, Rivard
There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, July 13, 2011 at 9:00 a.m. Motion was adopted on a roll call vote at 12:40 p.m.
Yeas: Gromaski, Rivard & Rivet
Respectfully Submitted by: Approved by:
Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board