The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.
Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard
Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Thomas Paige, Director, Paul Colbeck, Water Superintendent, Supervisors – Terry Watson, Bangor; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; and Paul Wasek, Williams; Mike Niederquell, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Gromaski moved to approve the minutes of the March 9, 2011 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
PUBLIC INPUT – D. Bragiel asked about gas line maintenance in Mackinaw
G. Brandt asked about contract for bridge maintenance
Bids received and opened on March 9, 2011 for Annual Materials were reviewed. Commissioner Rivard moved to award the following: Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard
MATERIAL BID
AWARD
6AA Crushed Limestone Delivered/Pick-Up
Specification Stone – West & North
LaFarge North America – East
4″ x 12″ Crushed Limestone Rip-Rap
Specification Stone
20AA Natural Aggregate Delivered
Tri-City Groundbreakers
H-1, 5A & 7A Delivered/Pick-Up
Bay Aggregate – H-1 & 5A Stockpiles/Pick-Up
Specification Stone – 7A Stockpiles/Pick-Up
23A Modified Delivered/Pick-Up
Specification Stone – West & North
Wirt Stone Dock – East
25A & 29A Delivered/Pick-Up
Bay Aggregate – 29A Delivered to #’s 2 & 4
Specification Stone – 25A Delivered & Pick-Up
29A Delivered to #’s 1, 3 ,5 & 6
Tailgate Spread 23A Mod.
Wirt Stone Dock – All Townships excluding 3 below
Specification Stone – Garfield, Mt. Forest & Pinconning
Bituminous Patching Material
Saginaw Asphalt
Hot Mix Asphalt
Pyramid Paving and Contracting
Corrugated Plastic Pipe
Michigan Pipe & Valve
Redi-Mix Rip Rap Bags
Sequin Lumber Co.
Carbide Underbody Replacement Blades
Shults Equipment, Inc.
Underbody Replacement Blades
St. Regis Culvert, Inc.
Commissioner Rivet moved to advertise for an April 6, 2011 bid opening for Corrugated Metal Pipe. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Gromaski moved to approve and sign the Title Sheet for the 2011 Midland Road Reconstruction Project. Full Board is authorized to sign. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski
Commissioner Rivet moved to approve 2010 changes to the Act 51 Certification. Chairman authorized to sign the title sheet. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Gromaski moved to approve/adopt the 2011 Building Better Local Roads Program as presented. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard
Commissioner Gromaski moved to approve payroll for the period of 2/26/11 through 3/11/11 in the amount of $138,506.69. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Gromaski moved to approve bills in the amount of $244,945.73. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard
Commissioner Rivet moved to approve permits 11-041 through 11-041. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Engineer-Manager’s Report – Overtime report – Salt status – New truck delivered yesterday; first with side wing – Midland Road project public meeting was well-attended – Contracts to be discussed in Executive Session – Applied and received approval to receive approximately $6,000 from MDOT to rate local roads using PASER – Annual Audit with Stewart, Beauvis & Whipple.
Commissioner Gromaski moved to approve contract with Wade-Trim for Construction Engineering for the 2011 Midland Road Reconstruction project for $193,902.33 or approximately 9.6% of the project cost. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski
There being no further business before the Board, Commissioner Gromaski moved to recess the meeting until the completion of the Bay County Department of Water and Sewer meeting. Motion was adopted on a roll call vote at 9:35 a.m.
Yeas: Gromaski, Rivard & Rivet
Commissioner Gromaski moved to return to the Road Department regular session and then move into executive session at 10:51 p.m. per Section 8 (c) of the Open Meetings Act to discuss the SAPA contract. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski
Commissioner Gromaski moved to reconvene to regular session at 12:05 p.m. Discussion was completed on the SAPA contract. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, April 6, 2011 at 9:00 a.m. Motion was adopted on a roll call vote at 12:06 a.m.
Yeas: Gromaski, Rivard & Rivet
Respectfully Submitted by: Approved by:
Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board