WEDNESDAY, MAY 15, 2013 ROAD REGULAR MEETING
The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.
Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard
Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Cory Wale, Assistant Engineer; Randy Frederick, General Superintendent; and Tom Kramer General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Supervisors – Terry Watson, Bangor; Mark Galus, Fraser; Ms. Laura Reynolds, Gibson; Tom Foret, Hampton; David Schabel, Merritt; Gary Brandt, Monitor; and Paul Wasek, Williams; George Augustyniak, Fraser Township Trustee; Mike Niederquell, Wade-Trim, Inc.; Tom Levengood, Bay City Water Plant; and Lisa VanDusen, Assistant Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Gromaski moved to approve the minutes of the May 1, 2013 meeting. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski
Commissioner Rivet moved to approve the minutes of the May 8, 2013 special meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
PUBLIC INPUT – M. Niederquell commended BCRC for Spring application of permanent pavement markings on Bay County roadways.
G. Brandt questioned process on cross culverts.
Commissioner Rivet moved to approve Signage in Bay County for Bike Route 20 (USBR-20) for an amount not to exceed $900. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski
Commissioner Gromaski moved to authorize BCRC to continue to participate at the percentages listed for maintenance costs associated each of the listed signals. Chairman is authorized to sign. Motion was adopted on a roll call vote
Yeas: Rivet, Rivard & Gromaski
Commissioner Rivet moved to approve corrections to Mr. Kramer’s Contract. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet
Commissioner Rivet moved to approve Agreement #4-2013-01, with Fraser Township for seal blend. Project is estimated at $5,580.00. Building Better Local Roads is $5,580. Total Township Cost is $0. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Rivard moved to approve Agreement #14-2013-01, with Williams Township for seal blend. Project is estimated at $13,950.00. Total Township Cost is $13,950.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Rivard moved to approve Agreement #14-2013-02, with Williams Township for various repairs. Project is estimated at $120,940.00. Building Better Local Roads is $20,000. Township Discretionary Funds is $11,500.00. Total Township Cost is $89,440. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski
Commissioner Rivard moved to release a bond held for Gushow Land Development for bond #66112014. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet
Commissioner Gromaski moved to approve Agreement #2-2013-02, with Beaver Township for various repairs. Project is estimated at $370,000.00. Building Better Local Roads is $20,000. Total Township Cost is $350,000. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski
Commissioner Rivard moved to approve Agreement #2-2013-01, with Beaver Township for seal blend. Project is estimated at $4,650.00. Total Township Cost is $4,650.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard
Commissioner Rivet moved to approve Agreement #10-2013-01, with Monitor Township for seal blend. Project is estimated at $21,700.00. Total Township Cost is $21,700.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet
Commissioner Gromaski moved to approve Agreement #10-2013-02, with Monitor Township for various repairs contingent upon Williams Township approval. Project is estimated at $318,600.00. Building Better Local Roads is $20,000. Township Discretionary Funds is $11,500. Total Township Cost is $287,100. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet
Commissioner Rivard moved to approve Agreement #5-2013-01REV, with Garfield Township for aggregate. Project is estimated at $29,500.00. Total Township Cost is $29,500.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard
Commissioner Rivet moved to approve Agreement #5-2013-02, with Garfield Township for seal blend. Project is estimated at $5,580.00. Building Better Local Roads is $5,580.00. Total Township Cost is $0. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet
Commissioner Gromaski moved to approve Agreement #5-2013-03, with Garfield Township for various repairs. Project is estimated at $46,000.00. Building Better Local Roads is $20,000.00. Total Township Cost is $26,000.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski
Commissioner Gromaski moved to approve Agreement #6-2013-03, with Gibson Township for seal blend. Project is estimated at $5,580.00. Total Township Cost is $5,580.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard
Commissioner Rivet moved to approve Agreement #7-2013-02, with Hampton Township for various repairs. Project is estimated at $120,000.00. Building Better Local Roads is $20,000.00. Total Township Cost is $60,000.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet
Commissioner Gromaski moved to approve Agreement #7-2013-01, with Hampton Township for seal blend. Project is estimated at $15,500.00. Township Discretionary is $11,500. Total Township Cost is $4,000.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski
Commissioner Rivet moved to approve Agreement #4-2013-02, with Fraser Township for various repairs. Project is estimated at $231,600.00. Building Better Local Roads is $20,000.00. Total Township Cost is $211,600.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski Rivard & Rivet
Commissioner Gromaski moved to approve payroll for the period of 4/20/13 through 5/3/13 in the amount of $115,313.40. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski
Commissioner Rivard moved to approve bills in the amount of $164,634.33. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard
Commissioner Rivet moved to approve permits 13-70 through 13-94. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet
Engineer-Manager’s Report – Salt Usage Report – Credit Card Report – CRASIF annual meeting on 7/25 & 25 in Mt. Pleasant – Budd Drain Project was let; will discuss at Pre-Con Meeting on 5/23 – Midland Road Project to start on 5/20 – Ricoma Beach easement update – N. Union Road discussion; slated for next year – Dow & MERSEN in Williams; waiting for MDOT to contact BCRC – Pug mill will be here 5/21 for seal blend – MATS met to discuss 2014-2017 projects; put in for Garfield Road.
Commissioner Rivard moved to appoint Dick Gromaski as voting member and Jim Lillo as Alternate for CRASIF annual meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard
PUBLIC INPUT – G. Brandt questioned if Midland Road completion date remained the same; done in October.
M. Galus mentioned tire collection in Fraser Township for Bay County Mosquito Control is 5/25.
There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, May 29, 2013 at 9:00 a.m. Motion was adopted on a roll call vote at 10:00 a.m.:
Yeas: Rivet, Rivard & Gromaski
Respectfully Submitted by: Approved by:
Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board