The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.
Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard
Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Thomas Paige, Director, Paul Colbeck, Water Superintendent, Jim Marter, Accounting Manager, Bradd Maki, Water Superintendent, Chuck Suchodolski, Maintenance Inspector; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; and Paul Wasek, Williams; Jeff Hansen, LAN; Jim Klein, Axiom-Eastwood Subs; Stu Reid, Julie Ellis and Ryan Perlberg from Weinlander Fitzhugh; and Lisa VanDusen, Fill-in Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Gromaski moved to approve the minutes of the May 4, 2011 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard
Commissioner Gromaski moved to approve the minutes of the May 10, 2011 meeting. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski
PUBLIC INPUT – P. Wasek discussed office paper recycling.
Commissioner Rivet moved to approve Commercial Drive Access Request to Tri-City Motor Speedway in Williams Township. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski
Commissioner Gromaski moved to approve the installation of storm sewer at the location submitted along Wilder Road by the City of Bay City. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski
Commissioner Rivet moved to approve Agreement #10-2011-01, with Monitor Township to purchase 350 tons of Seal Blend. Project is estimated at $17,500.00. Township Share is $17,500.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard
Commissioner Gromaski moved to approve Agreement #3-2011-02, with Frankenlust Township to purchase 150 tons of Seal Blend. Project is estimated at $7,500.00. Building Better Local Roads $3,250.00. Township Share is $4,250.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet
MAY 18, 2011 ROAD DEPARTMENT PAGE 2
Commissioner Rivard moved to approve Agreement #8-2011-01, with Kawkawlin Township to purchase 350 tons of Seal Blend. Project is estimated at $17,500.00. Building Better Local Roads $11,500.00. Township Share is $6,000.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet
Commissioner Gromaski moved to write off and turn over to the collection agency uncollected accounts receivables for Sheila Farquharson in the amount of $206.56/$210.69. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski
Commissioner Gromaski moved to receive the Cellular Telephone Usage Policy as presented and approve attorney review for adoption at a future meeting. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet
Commissioner Gromaski moved to approve appointing Richard Gromaski as voting delegate and Mike Rivard as alternate voting delegate to the 2011 MCRCSIP Annual Meeting. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski
Commissioner Rivet moved to approve Final Plat for Eastwood Residential Subdivision, South No. 2 in Williams Township contingent upon cash bond, bond or letter of credit. Full Board is authorized to sign. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard
Commissioner Rivet moved to approve Agreement #4-2011-01, with Fraser Township to purchase 475 tons of Seal Blend. Project is estimated at $23,750.00. Building Better Local Roads $5,750.00. Township Share is $18,000.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet
Commissioner Gromaski moved to approve Agreement #14-2011-01, with Williams Township to purchase 350 tons of Seal Blend. Project is estimated at $17,500.00. Township Share is $17,500.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet
Commissioner Rivet moved to approve Agreement #14-2011-02, with Williams Township for various repairs. Project is estimated at $249,065.00. Discretionary Monies is $11,500. Building Better Local Roads is $20,000. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard
Commissioner Rivard moved to approve Agreement #12-2011-01, with Pinconning Township to purchase 300 tons of Seal Blend. Project is estimated at $15,000.00. Building Better Local Roads is $11,500. Township Share is $3,500.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard
MAY 18, 2011 ROAD DEPARTMENT PAGE 3
Commissioner Gromaski moved to approve to send Mike Greania, our Lead Mechanic to a welding class on June 6, 2011. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski
Commissioner Gromaski moved to approve a commercial drive access for F.P. Horak in Monitor Township. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski
Commissioner Gromaski moved to approve payroll for the period of 4/23/11 through 5/6/11 in the amount of $ 120,038.04. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet
Commissioner Rivet moved to approve bills in the amount of $270,492.81. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet
Commissioner Rivard moved to approve permits 11-068 through 11-098. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard
Engineer-Manager’s Report – Credit card report – Salt report – Update on Attorney fees for negations on both contracts; 1096 to sign contract today – Attorney opinion regarding public employment and public contract – All 3 management agreements passed out to Board for review – Retiree service credit purchase for 2 employees – Midland Road; let date of June 3, 2011 – State Park Drive Bridge; deck needs sealer healer, tentatively set for June 6th and 7th, 2011 – Kinney Road Bridge should start construction on June 13th – Policies discussed for updating; Non-Privacy and Monitoring, Internet Use and Fraud, Theft and Embezzlement.
Commissioner Gromaski moved to approve Agreement #8-2011-0, with Kawkawlin Township for work on various roads. Project is estimated at $156,200.00. Building Better Local Roads is $20,000. Total Estimated Cost $136,200.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski
Commissioner Rivet moved to approve hiring Tiffany Piesek as the new Parts Clerk for the Bay County Road Commission contingent upon passing the required physical and background check. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Rivet moved to approve re-classifying Lisa VanDusen as an Account Clerk II to receive compensation associated with the Account Clerk II job classification. Further to suspend the co-op program until reinstated by Board action. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet
MAY 18, 2011 ROAD DEPARTMENT PAGE 4
Commissioner Gromaski moved to approve retiree service credit purchase for both Luann O’Laughlin and Lisa VanDusen. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski
There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, June 1, 2011 at 9:00 a.m. Motion was adopted on a roll call vote at 10:16 a.m.
Yeas: Rivard, Gromaski & Rivet
Respectfully Submitted by: Approved by:
Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board