The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.
Roll Call: Richard Gromaski, Edward Rivet, & Michael Rivard
Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Thomas Paige, Director; Bradd Maki, Water Superintendent; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; and Paul Wasek, Williams; Mel McNally, Kawkawlin Township Trustee; Mike Niederquell, Wade-Trim, Inc.; Bill & Sarah Wesolek, Residents of Rueger Farms; and Jackie McCarthy, Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Gromaski moved to approve the minutes of the August 24, 2011 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
PUBLIC INPUT – B. Wesolek provided input on the request for stop signs in Rueger Farms Subdivision.
Commissioner Gromaski moved to approve installation of stop signs in Rueger Farms Subdivision at a maximum of four different locations at the discretion of the Engineer-Manager. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Rivet moved to approve our portion of $22,502.51 (50% grant of $22,502.51 will also be paid by Homeland Security) for replacement of our current radios with the new narrowband requirement. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard
Commissioner Gromaski moved to receive a Thank You from Merritt Township Board for allocating funds for replacement of the Kinney Road bridge and for the fine work the BCRC crews did in constructing the new bridge. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Rivet moved to approve the attendance of S. Gray to the M.A.P.E.R.S. Seminar in Grand Rapids for the Retirement System on September 19th and 20th. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard
Commissioner Gromaski moved to refer a PSA Contract for Ricoma Beach Road with Wade-Trim to a future meeting pending discussion with residents. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard
Commissioner Gromaski moved to approve payroll for the period of 8/13/11 through 8/26/11 in the amount of $118,822.00. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Rivard moved to approve bills in the amount of $105,631.79. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski
Commissioner Gromaski moved to approve permits 11-221 through 11-236. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard
Commissioner Gromaski moved to recess to allow bid openings for DWS at 9:45 a.m. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Gromaski moved to return to the Road meeting and then move into executive session at 10:06 a.m. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Engineer-Manager’s Report – MTF budget changes for 2012 – Credit Card report – Employee Health Care Contribution Legislation – Midland Road project status; some delays with utility companies – Status of Midland County Chip & Seal – Consumers bill for street lights on MDOT road – M. Rivard questioned Per Diem payments for special meetings; not provided by BCRC.
PUBLIC INPUT – G. Augustyniak noted that PEP dilute application improved road in Fraser Township.
There being no further business before the Board, Commissioner Gromaski moved to recess the meeting until the completion of the Bay County Department of Water and Sewer meeting. Motion was adopted on a roll call vote at 10:30 a.m.
Yeas: Gromaski, Rivet & Rivard
Commissioner Gromaski moved to return to the Road Department regular session and then move into executive session at 11:20 a.m. per Section 8 (c) of the Open Meetings Act to discuss management contracts. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Gromaski moved to accept the contract modification for the Finance Director made during closed session. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, September 21, 2011 at 9:00 a.m. Motion was adopted on a roll call vote at 11:30 a.m.:
Yeas: Rivet, Gromaski & Rivard
Respectfully Submitted by: Approved by:
Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board