WEDNESDAY, APRIL 1, 2015 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Cory Wale, Assistant Engineer; Supervisors – Terry Watson, Bangor; Ronald Robbins, Beaver; Mark Galus, Fraser; Laura Reynolds, Gibson; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; and Michael Haranda, Mt. Forest; George Augustyniak, Fraser Township Trustee; Tom Wheeler, Wade-Trim, Inc.; Mel McNally, Kawkawlin Township Trustee; and Danean Wright, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Rivet moved to approve the minutes of the March 18, 2015 meeting. Motion was adopted on a roll call vote:

Yeas: Rivard, Gromaski & Rivet

PUBLIC INPUT – G. Augustyniak questioned when load limits will come off; 2^nd week of April.

Commissioner Gromaski moved to approve to change summer help compensation levels. Motion was adopted on a roll call vote:

Yeas: Rivet, Rivard & Gromaski

Commissioner Rivet moved to award 2015 Annual Material bid for Steel Beam Guardrail to the following: Nationwide Construction Group for Curve Elements and Posts, Jensen Bridge for Bolts and J & J Contracting for Approach Terminals. Motion was adopted on a roll call vote:

Yeas: Rivard, Gromaski & Rivet

Commissioner Rivet moved to award 2015 Annual Material bid for New Signs and Sign Materials to MD Solutions. Motion was adopted on a roll call vote:

Yeas: Rivard, Gromaski & Rivet

Commissioner Rivard moved to approve to allow employees to bring their children to work on Thursday, April 23, 2015. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivet & Rivard

Commissioner Rivet moved to receive a retirement letter from Ernie Simmons. He will retire on April 24, 2015 after 28 years of service. The Board noted appreciation for his service and dedication. Motion was approved on a roll call vote:

Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to receive a retirement letter from Christine Witucki. She will retire on June 3, 2015 after 30 years of service. The Board noted appreciation for her service and dedication. Motion was approved on a roll call vote:

Yeas: Rivet, Rivard & Gromaski

Commissioner Rivard moved to approve/enact the Public Comment Policy as presented. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivet & Rivard

It is the policy of the Board of County Road Commissioners, County of Bay (Board) to invite audience participation during the Public Input portion of a regularly scheduled or special Board meeting agenda or during public informational meetings or hearings. In order to provide an opportunity for every person that desires to address the Bay County Road Commission Board the following rules shall apply:

All speakers will be asked to begin by stating their name and address and /or the organization he or she represents.
A person addressing the Board shall limit comments to items within the jurisdiction of the Board or issues associated with the operation of the Bay County Road Commission.
All public comments shall be made with civility and courtesy.
Each speaker may take up to five (5) minutes to make his or her comments. This time constraint may be modified by a majority vote of the Board to be more or less than five (5) minutes, dependent on the number of persons wishing to speak and the subject matter. Speakers will be advised when they have one minute of time remaining.
Individuals will be called on to comment by raising his or her hand and being recognized by the Chairman of the Board.
The Chairman of the Board will rule on any procedural matter connected with any comment and the ruling will be final.
The Board, by majority vote, may agree to hear any citizen at any time.

No action shall be taken during the “Public Input” portion of the meeting on issues raised by the public unless deemed an emergency by the Board.

The Board may not be able to adequately answer specific questions in dialogue format during the Public Input portion of a meeting or hearing. Acting as a Board, and only as a Board, the Commissioners will consider comments and questions and may direct staff members to provide information after the meeting or within a specified timeframe.

The public will be given an opportunity to speak or address the Board at the beginning and end of a Board meeting under the Public Input item on the agenda. An exception to this protocol can be made by the Chairman or one of the Commissioners of the Board, if a speaker was invited (ahead of time or spontaneously) to speak, make a presentation, or in some other way provide information to the Board during discussion of a particular agenda item.

Any citizen desiring to make a presentation to the Board may be placed on the agenda for a regular meeting by making a request to the Board through the Bay County Road Commission Administration Office located at 2600 East Beaver Road, Kawkawlin, MI 48631, (989)-686-4610, not less than four business days before the meeting date.

Commissioner Rivet moved to approve/enact the revised Mailbox Policy as presented. Motion was adopted on a roll call vote:

Yeas: Rivard, Gromaski & Rivet

Commissioner Gromaski moved to approve to advertise for Computer Systems Administrator position. Motion was adopted on a roll call vote:

Yeas: Rivet, Rivard & Gromaski

Commissioner Gromaski moved to approve payroll for the period of 3/7/15 through 3/20/15 in the amount of $106,721.75. Motion was adopted on a roll call vote:

Yeas: Rivet, Rivard & Gromaski

Commissioner Rivet moved to approve bills in the amount of $111,099.36. Motion was adopted on a roll call vote:

Yeas: Rivard, Gromaski & Rivet

Commissioner Rivard moved to approve permits 15-025, 15-034, 15-037 through 15-044, 15-048 and 15-053 through 15-054. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivet & Rivard

Engineer-Manager’s Report – OT Report – Meeting with subdivisions in Monitor Township – Williams Township open house on upcoming projects.

PUBLIC INPUT – P. Wasek has received a lot of questions on Garfield Road Construction.

Brandt questioned the status of Salzburg Road.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, April 15, 2015 at 9:00 a.m. Motion was adopted on a roll call vote at 9:55 a.m.:

Yeas: Gromaski, Rivet & Rivard

Respectfully Submitted by: Approved by:

Danean Wright Richard S. Gromaski

Clerk of the Board Chairman of the Board